Vendor Onboarding

Vendor Intake Record

Corporate Supplier Onboarding

All required items must be submitted together as one complete document packet.

Filing Information

Select your tax ID type and enter the taxpayer identification number for this vendor.

Vendor Location *

U.S. DomesticInternational

Select International if the vendor is based outside the U.S.

Country or Region *

Tax ID Type *

EINSSN

EIN for businesses · SSN for sole proprietors and individual contractors

Taxpayer ID (TIN) *

Business Address

Provide the primary legal business address and main point of contact.

Company Name *

Address 1

Address 2

City

State

ZIP / Postal Code

Phone

Main Contact

Contact Email

Payment & Remittance

Select your preferred payment method and provide the remittance address.

Payment Method

ACHCheck

Net Terms

ACH Information

You will receive a separate secure form from AP to provide account and routing details.

Setup Contact

Contact Email

Remit to address is the same as the business address.

Company Name

Address 1

Address 2

City

State

ZIP / Postal Code

AR Phone

AR Contact

AR Contact Email

Remittance Email

Only required if different from AR contact email above

Vendor Classification

Indicate freight status and 1099 classification (U.S. vendors only).

Is this a freight vendor?

YesNo

Is this a 1099 vendor?

YesNo

PO Delivery Details

Confirm order routing preferences and the operational contact for purchase orders.

Vendor accepts purchase orders by phone or email.

Vendor Contact

Vendor Email

Electronic Integration

Transwide or EDI integration details. Skip if we do not connect to this vendor electronically.

Integration Method

NoneTranswideEDI

How documents (orders, shipments, invoices) are exchanged with this vendor. Select None if handled manually via email.

Integration Contact Name

Integration Contact Email

Send invoices via this system.

Document Uploads

Upload your W-9 (U.S. vendors) or W-8 (international vendors) and any additional documents such as a Certificate of Insurance.

Required AttachmentUpload completed W-9Drag & drop or click to choose. PDF, JPG, JPEG, or PNG · max 10 MB.Choose file

No W-9 file selected.

Your W-9 will be submitted along with the form data for Accounts Payable review. Contact ap@ecopaxinc.com with any questions.

Optional AttachmentCertificate of Insurance (COI)Upload a current COI if applicable. Drag & drop or click to choose. PDF, JPG, JPEG, or PNG · max 10 MB.Choose file

No COI file selected.

A Certificate of Insurance may be required depending on vendor classification.

Optional AttachmentAdditional Supporting DocumentUpload any other document needed for audit compliance or vendor validation.Choose file

No additional document selected.

Examples: business license, tax-exempt certificate, or other compliance documents.

Standard Ecopax / Pando Shipping Information

Use the standard receiving guidance below when coordinating shipments and deliveries.

Delivery Days Available

MonTueWedThuFriSat

Receiving Window

Shipping / receiving hours	7:30 AM to 4:00 PM
Delivery window requested	7:30 AM to 3:00 PM

Shipping Contact

Ecopax Easton, PA	(484) 548-1028
Pando Bethlehem, PA	(484) 403-2013

Shipping Email

Ecopax Easton, PA	Shipping@ecopaxinc.com
Pando Bethlehem, PA	Shipping_pando@ecopaxinc.com

By submitting, you confirm that all information provided is accurate and complete. Accounts Payable will review your submission and follow up if anything additional is needed.

Submission Received

Vendor Setup Request Submitted

Your vendor onboarding form has been received by Accounts Payable. A member of the team will review your submission and reach out if any additional information is needed.

Company
Tax ID
Submitted

What happens next?

Accounts Payable reviews the submitted form and uploaded documents.
If anything is missing or unclear, AP will contact you directly.
Once approved, the vendor record is activated in our system.

Contact Accounts Payable