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Vendor Intake Record

Corporate Supplier Onboarding

All required items must be submitted together as one complete document packet.

Filing Information

Select your tax ID type and enter the taxpayer identification number for this vendor.

Tax ID Type *

EINSSN

EIN for businesses · SSN for sole proprietors and individual contractors

Taxpayer ID (TIN) *

Business Address

Provide the primary legal business address and main point of contact.

Company Name *

Address 1

Address 2

City

State

ZIP

Phone

Main Contact

Contact Email

Payment & Remittance

Select your preferred payment method and provide the remittance address.

Payment Method

ACHCheck

ACH Information

Setup Contact

Contact Email

Remit to address is the same as the business address.

Company Name

Address 1

Address 2

City

State

ZIP

AR Phone

AR Contact

AR Contact Email

Remittance Email

Only required if different from AR contact email above

Vendor Classification

Indicate freight status and 1099 classification for this vendor.

Is this a freight vendor?

YesNo

Is this a 1099 vendor?

YesNo

PO Delivery Details

Confirm order routing preferences and the operational contact for purchase orders.

Vendor accepts calls and emails in order.

Vendor Contact

Vendor Email

Trans wide transmission required. Invoices are sent through the same operating channel.

Document Uploads

Upload your W-9 (required) and any additional documents such as a Certificate of Insurance or other records needed for audit compliance.

Required AttachmentUpload completed W-9Accepted formats: PDF, JPG, JPEG, or PNG. The uploaded document will be included with your submission.Choose file

No W-9 file selected.

Your W-9 will be submitted along with the form data for Accounts Payable review. Contact ap@ecopaxinc.com with any questions.

Optional AttachmentCertificate of Insurance (COI)Upload a current COI if applicable. Accepted formats: PDF, JPG, JPEG, or PNG.Choose file

No COI file selected.

A Certificate of Insurance may be required depending on vendor classification.

Optional AttachmentAdditional Supporting DocumentUpload any other document needed for audit compliance or vendor validation.Choose file

No additional document selected.

Examples: business license, tax-exempt certificate, or other compliance documents.

Standard Ecopax / Pando Shipping Information

Use the standard receiving guidance below when coordinating shipments and deliveries.

Delivery Days Available

MonTueWedThuFriSat

Receiving Window

Shipping / receiving hours	Easton 7:30 AM to 4:00 PM
Delivery window requested	7:30 AM to 3:00 PM

Shipping Contact

Ecopax Easton, PA	(484) 548-1028
Pando Bethlehem, PA	(484) 403-2013

Shipping Email

Ecopax Easton, PA	Shipping@ecopaxinc.com
Pando Bethlehem, PA	Shipping_pando@ecopaxinc.com

By submitting, you confirm that all information provided is accurate and complete. Accounts Payable will review your submission and follow up if anything additional is needed.

Submission Received

Vendor Setup Request Submitted

Your vendor onboarding form has been received by Accounts Payable. A member of the team will review your submission and reach out if any additional information is needed.

Company
Tax ID
Submitted

What happens next?

Accounts Payable reviews the submitted form and uploaded documents.
If anything is missing or unclear, AP will contact you directly.
Once approved, the vendor record is activated in our system.

Contact Accounts Payable

New Vendor Setup Form